Statutory Compliance Notice to all Companies

Public Notification. Date: 06/04/2022

This is to notify that every listed Companies and unlisted public companies(SoEs under DHI-MoF, unlisted FIs and other Public not listed on RSEB) shall hold meeting of its board director at least once in every 3 months and at least 4 such meetings shall be held every year(once every quarter without fail)and private companies shall hold meeting of its directors at least once every 6 months and at least 2 such meetings shall be held every year as mandated by sections 146 and 147 of the Companies Act, 2016 respectively.

The Annual General Meeting (AGM) of listed companies shall be conducted on or before 30th April every year and for unlisted public and private companies’ AGM shall be conducted on or before 30th June every as mandated by section 178.

This is also to remind all SoEs, that section 179 of the Companies Act allows joint meetings of Board and AGM in one day, but the joint meeting has to be within the respective meeting’s statutory deadlines and cannot be used to seek extension for delay. There will not be any extension for conduct of meetings, if the extension is not sought within the permissible period and also at least 30 days before the statutory deadline.

We urge you to conduct your meetings on time – either virtually or in person, to avoid late penalties for delay in filing of statutory documents – Annual Returns (Audited Financial Statements, Directors Report, Auditor’s Report and Form of Annual Returns, AGM minutes & filing of consent forms for new directors) beyond the prescribed deadline in Companies Act.

BY REGISTRAR OF COMPANIES